Classes

Classes (formerly Student Groups) allow schools to organize learners into cohorts, assign dedicated teachers, and deliver structured curriculum programs.

For the everyday teacher workflow on creating classes, setting schedules, and delivering materials, see Classes in the School Guide. This page explains the school-wide capabilities available to administrators (Academic leads, Operations admins, and Owners).

Teacher Ownership vs. School-Wide Administration

Locuto provides clear boundaries between teacher-level and school-wide class management:

• Teachers: Own their personal roster. Teachers can create classes, manage student memberships, schedule sessions, and assign materials for the classes they teach. They do not see other teachers' classes.
• Academic leads, Operations admins, and Owners: Hold school-wide authority across all classes in the organization:
  • View all school classes: Oversee all classes across all teachers from the main Classes page (/platform/groups).
  • Filter classes across the school: Filter the school-wide class list by transcription policy and lesson opening mode to quickly audit recording policies and release models.
  • Header and Help resources: The page header at /platform/groups includes a direct link to Program templates (/platform/materials?tab=programs), a Help toggle opening interactive step-by-step guides and collapsible FAQs, and the green + Create class button. Tracked assignments and grading queues are located in Journal (/platform/workspace).
  • Assign classes to any teacher: When creating or editing a class, administrators can assign any active teacher in the organization.
  • Transfer classes between teachers (Handover): Reassign an active class to a new teacher when staff schedules change, transferring upcoming sessions while preserving completed history.
  • Manage school curriculum templates: Create reusable blueprints that teachers can instantiate into new class intakes. See Program Templates & Class Intakes.
  • Manage student seat capacity: Monitor student capacity across classes and courses.

Creating a School-Wide Class

School leadership can create classes for any teacher using the unified Four-Question Class Setup dialog:

1. Go to Classes (/platform/groups) in the sidebar.
2. Click the green + Create class button.
3. Answer the four core questions:
   • What the class learns: Choose whether the class follows a master course from the library (which automatically appends new course lessons) or assembles custom lessons.
   • How students go through lessons: Choose live meetings or self-paced release.
   • Meetings with the class: Set regular weekly meeting days, booking one by one, or no meetings.
   • How lessons open: Configure the release mode (all at once, sequential, every few days, weekly, or manual) and anchor it to the class start date.
4. Set general details:
   • Class identification: Class name, avatar image or color swatch, and seat limit.
   • What new students receive: Late joiner policy (All lessons vs. Upcoming only).
   • Video call on the platform: The switch is ON by default ("The platform opens the video call during the lesson by itself."). Turn it OFF ("The platform does not open a video call. You can give a link to your own call.") and provide an external link (Google Meet or Zoom) if using external video conferencing.
   • Absent students can open the lesson materials: Enabled by default ("This also applies to past lessons. Attendance and charges do not change."). Allows absent students to review completed lesson documents and board notes.
   • Homework due date: Under the Advanced section, specify how many hours before the next class homework must be handed in.
5. In the Assigned Teacher dropdown, select the teacher who will lead this class.
6. Click "Save".

The assigned teacher will immediately see the class in their dashboard, calendar, and class list.

The Redesigned Class Workspace

Opening any class reveals a standardized administrative interface:

• Class Header & Compact Facts: Displays the avatar, inline-editable name, status badge if Closed or Archived, clickable lesson days/times, member count, teacher name ("Taught by …"), and class time zone. The ⋯ Class actions menu provides shortcuts for Class settings, Notes, Send announcement, Open in calendar, Pause/Resume release, Create similar class, Save as template, Open template library, and Archive/Restore.
• Six Dedicated Tabs:
  1. Lessons (?tab=learning): Unit-banded curriculum outline, unended session alerts, and the actionable Lesson Panel.
  2. Homework (?tab=homework): Categorized into Waiting for a check, Students are working (with 24h remind cooldown), and Checked.
  3. Students (?tab=students): Unified roster and invitations hub across five sections (In the class, Invited, Lesson guests, Invite links, and Left the class).
  4. Bookings (?tab=bookings): Manage external student booking requests submitted from the teacher catalog.
  5. Announcements (?tab=announcements): Broadcast messages and emails to class members.
  6. Statistics (?tab=statistics): School-wide attendance metrics and completion trends.
• Right Column Side Cards:
  • To do: Prioritized tasks for the cohort.
  • Joining lessons: The class permanent live link and 6-digit PIN with Copy buttons and ⋯ menu.
  • About the class: Summarizes curriculum mode, meeting schedule, and unit count with a Change button.

Editing Class Plans: "Lesson dates will change" Preview

When administrators or teachers adjust schedule rules or opening modes in the About the class card:

• The platform evaluates the impact on future calendar events.
• A "Lesson dates will change" preview modal opens before saving, showing a side-by-side comparison of old versus new dates.
• Lessons that have already been held, opened, or completed are pinned in place and remain untouched.

One Learner Never Blocks the Class

In school-wide operations, student billing issues or quota limits must never halt classroom instruction:

• If a single student in a class has an expired seat, paused billing, or archived status, the teacher can still start the live class meeting smoothly for the rest of the cohort.
• The affected student is quietly bypassed during session startup.
• Once school leadership or the student resolves the seat quota or billing issue, the student automatically regains access to upcoming class lessons without requiring manual re-enrollment.

Reassigning a Class (Teacher Handover)

When a teacher takes leave or cohorts are reorganized, administrators can transfer a class to another teacher:

1. Open the class from the Classes list.
2. Click "Edit Class".
3. Select the new teacher in the Assigned Teacher dropdown.
4. Confirm the change.

What Transfers:

• Upcoming live lesson sessions on the calendar
• Future curriculum assignments and the class plan
• Persistent class chat moderation authority
• Authority to manage class students and start live rooms

What Is Preserved:

• Completed lesson records and past attendance
• Student grades and submitted homework
• Historical authorship on past teaching observations

Concluding & Closing a Class

When a cohort finishes their study program, administrators or teachers can conclude the class to finalize records and release student seat allowances.

How to Close a Class

1. Open the class from the Classes list.
2. In the class header, open the ⋯ (actions) overflow menu.
3. Select Close class.
4. Review the confirmation dialog and confirm.

Terminal Nature & Seat Quota Release

• Terminal archive: Closing a class is a permanent, terminal action. Future scheduled calendar sessions are automatically canceled, live room links are retired, and the class cannot be reopened.
• Student unenrollment: All participating students are unenrolled from the cohort.
• Active seat quota release: For students whose sole active presence in your school was through this cohort, unenrollment immediately frees up their seat in your school's active student quota.
• Preserved history: All completed lesson records, attendance logs, homework submissions, and teacher observations remain permanently accessible in your school archives and reports.

Pre-Closure Blockers & Resolution Links

Before finalizing closure, the platform verifies that no live operations are disrupted:

• Active Live Session: Closing is blocked while a live class meeting is currently in progress. The dialog displays a direct link to open and conclude the session first.
• Sole Open Course Access: If a student's only open course access runs strictly through this class, closure is blocked until that access is ended or reassigned.

Monitoring Class Performance

Administrators can monitor learning across all classes:

• Classes → [Class Name] → Statistics: Review attendance trends, lesson completion rates, and student engagement tiers.
• Classes → [Class Name] → Lessons & plan: Audit curriculum coverage, next meetings, and homework verification.
• Analytics → Overview (/platform/my-school/analytics): High-level school health metrics aggregating class participation across the organization.

Related pages

• Classes in the School Guide for everyday teacher workflows
• Program Templates & Class Intakes for school-wide blueprints
• Roles & Permissions for staff capability details
• Accounting & Billing for student seat capacity and plans

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Q&A

Can an administrator move a class from one teacher to another?

Yes. Open the class settings, select a new teacher from the Assigned Teacher dropdown, and save. The class, upcoming lessons, and future materials transfer to the new teacher immediately.

What happens when a teacher leaves the school?

If a teacher's account is deactivated, their classes remain visible to school administrators on the Classes page. An administrator can reassign the classes to an active teacher to resume instruction.