Teacher Management
Invite, manage, and monitor teachers in your organization.
Inviting Teachers
To invite a teacher or staff member, open Team (/platform/my-school/team) and click Invite team member. The platform sends an invitation email automatically.
Send an Invitation
Click Invite team member. Enter the recipient's email address and choose their starting role:
- When an Owner sends an invitation, the dialog lets them select Teacher, Academic lead, or Operations admin immediately.
- When an Operations admin sends an invitation, they can only invite users as a Teacher or Student (they cannot assign Academic lead or Operations admin roles).
The invitee receives an invitation link and is added directly into their assigned role upon acceptance. If email delivery fails, you can copy the invite code or invite link from the Invites tab and share it directly.
Teacher Redeems Code
The invitee clicks the invitation link or enters the code during registration (or from Settings > Join Organization if they already have an account). They are immediately added to your organization.
Invitation Refusals & Guards
Locuto.PRO enforces two key platform safeguards when sending invitations:
- Solo 30 Single-Staff Guard: Schools subscribed to the Solo 30 plan are strictly limited to one staff member. If you attempt to invite an additional teacher or staff member while on Solo 30, the platform refuses the invitation: "Your school is on the Solo 30 plan, which covers a single staff member... To invite a colleague, switch to the School plan in Billing first".
- Cross-School Membership Guard: An account can belong to only one school organization at a time. If the entered email address already belongs to another school, the invite is refused: "This person already belongs to another school. Ask them to contact support if they need to move to your school."
If the teacher does not receive the email, ask them to check their spam folder. You can also generate a new code if needed.
Viewing All Teachers
Navigate to Team (/platform/my-school/team) to see every teacher in your organization. The teacher list displays:
- User (avatar, name, and email)
- Role (Teacher, Operations admin, Academic lead, or Owner)
- Enrollments (number of student enrollments)
- Lessons (lessons conducted)
- Canceled (canceled lessons)
- Status (active or disabled)
- Joined (join date)
- Invited by (the person who generated the invite)
The Invites tab also includes actions for copying the invite code or full invite link, and deleting unused invite codes.
Active student seats associated with your teachers are metered on a daily basis. If a teacher joins or leaves mid-month, seat usage is pro-rated daily across the billing period (see Graduated Seat Pricing & Metering).
The list and detail view show only actions allowed by your role. Owners and Operations admins can manage invitations, finances, and school-wide staff workflows. Academic leads can oversee academic work but cannot invite people, open financial reports, or manage Marketplace seller orders. Teachers manage their own lessons and assigned students.
Managing Individual Teachers
Click on any teacher in the list to open their detail view.
Teacher Detail View
The detail view shows performance metrics with charts, including:
- Lessons by day -- a chart of lesson activity over time.
- Feedback trends -- a chart showing student feedback trends.
- Stat cards -- key performance numbers at a glance.
- Budget detail -- a clear layout tracking budget metrics and AI credit spend.
- Student breakdown -- a breakdown of the teacher's students.
- Lesson Quality panel -- a radar chart plus four domain cards (Discourse, Instruction, Engagement, Assessment & Delivery) scored from analysed sessions. See Lesson Quality below.
- Courses taught -- aggregate cards showing each course this teacher works with.
Lesson Quality
When Post-Session Summary is enabled on enrollments (so the platform has transcripts to analyse), the teacher detail page shows a Lesson Quality panel.
- Radar chart -- nine rubric scores on a 1–5 scale, spanning classroom structure, methodology, atmosphere, resources, questioning, scaffolding, engagement, emotional support, and pacing.
- Four domain cards group the metrics and discourse signals (teacher vs student talk time, turns per lesson, target-language share, wait time, accuracy, student participation, plan-vs-actual duration, attendance).
- Methodology badge shows which rubric version produced the scores. Sessions analysed on an older rubric are excluded with a warning — scores stay comparable.
- Sample-size guard -- fewer than three analysed sessions show an em-dash rather than a score to avoid misleading small-sample readings. A "Limited data" hint reminds you the numbers stabilise after roughly five sessions.
The panel is aggregated over the current period selector at the top of the page — change the period to narrow or expand the window. Treat scores as a coaching aid, not a ranking: the disclaimer beneath the radar spells out the rubric version and session count so numbers stay in context.
Changing Roles & Permissions
You can change a team member's role at any time:
- Open the person's ⋯ (actions) menu from Team (
/platform/my-school/team) (or their detail view). - Choose Change to [role]:
- Owners can change a member's role to Teacher, Operations admin, Academic lead, or Owner.
- Operations admins can only assign Teacher or Student roles (they cannot assign Academic lead, Operations admin, or Owner).
- The change takes effect immediately.
Access is determined entirely by a person's role — there are no per-person permission toggles. To give someone more or less access, change their role to the one that fits. See School Roles & Permissions for the full access matrix.
Your school must always keep at least one Owner. You cannot demote the last remaining Owner — promote someone else first.
Monitoring Teacher Activity
Keeping an eye on teacher activity helps you maintain quality and identify teachers who may need support.
Activity Metrics
From the teacher list or detail view, you can track:
| Metric | What It Tells You |
|---|---|
| Enrollments | How many student enrollments this teacher has |
| Lessons Conducted | Total number of lessons the teacher has conducted |
| Cancellation Rate | Percentage of scheduled lessons that were canceled |
| Rating | Average student rating for this teacher |
| Homework Checked | Number of homework assignments reviewed |
| Trend | A sparkline showing recent activity trends |
For detailed analytics, see Analytics & Reports.
Reviewing a Teacher's Schedule
Open Schedule and use the teacher filter to view one teacher's calendar at a time. This helps you:
- check whether the teacher has enough available teaching time
- review upcoming lessons before approving changes
- help resolve reschedule requests
- compare workload across teachers
Clear the filter to return to the full organization schedule.
Removing Teachers & Bulk Reassignment
Sometimes you need to remove a teacher from your organization. This might happen when a teacher leaves, when a seasonal contract ends, or during restructuring. You can disable a single teacher or perform a bulk offboarding and reassignment for multiple teachers at once.
Removing an Individual Teacher
Open the Teacher's Detail View
Navigate to Team (/platform/my-school/team) and click on the teacher you want to remove.
Click Disable
Click Disable to remove the teacher's access. The teacher's account is disabled and they can no longer access the organization. Their courses and student data are preserved.
Confirm the Action
Review the summary and confirm. The teacher loses access immediately.
Bulk Offboarding & Teacher Reassignment
If you need to offboard multiple teachers or efficiently reassign their students to new teachers, use the bulk reassignment flow:
- From the Teachers list, select the teachers you need to manage.
- Choose the bulk Reassign or offboarding action.
- Select the new teacher(s) who will take over the student enrollments.
- Confirm the reassignment. The platform transfers the students and can automatically disable the outgoing teachers' access in one unified action.
Disabling a teacher does not delete their courses or student data. You should transfer their students to another active teacher to avoid disruption.
Frequently Asked Questions
Can a teacher belong to multiple organizations?
No. An account is bound to one school organization on Locuto.PRO. If you invite an email that already belongs to another school, the platform refuses the invitation ("This person already belongs to another school. Ask them to contact support if they need to move to your school."). Contact support if an educator needs to move between schools.
What happens to a teacher's students if I disable them?
Students remain enrolled in the teacher's courses but cannot schedule new sessions with a disabled teacher. You should transfer students to another active teacher to avoid disruption.
Can I see what a teacher sees on their dashboard?
Yes. The teacher detail view gives you visibility into their courses, students, and activity.
How many teachers can I invite at once?
You generate one invite code at a time. For onboarding multiple teachers, generate a code for each teacher individually. There is no limit on the total number of teachers in an organization.
How do I communicate with all my teachers at once?
Currently, there is no built-in broadcast messaging for teachers. You can message individual teachers through the platform's direct messaging feature, or use external channels (email, Slack, etc.) for group announcements.