Use Case: Scheduling Group Sessions

Prerequisites

• Active course with enrolled students or a Class Program
• Class created (or students identified for grouping)
• Video conferencing equipment tested

Phase 1: Setting Up Your Class

Step 1: Create a Class with the Four Setup Answers

If you do not already have a class set up, create one using the unified setup dialog.

See Classes for detailed class management features.

Step 2: Meeting Duration and Schedule Rhythm

Meeting duration is determined directly by your schedule:

• Weekly slots determine meeting duration: The length configured on your weekly recurring slot (e.g. 45 or 60 minutes) governs the scheduled live classroom. Source course lesson materials no longer carry or override session duration.
• Resizing on move: If you reschedule an unstarted meeting to a slot of a different length, the future live room resizes automatically.
• Adjusting via About the class: You can update your class time zone ("The platform reads the meeting times and the start day in this time zone."), per-day meeting lengths, and opening times by clicking Change on the About the class card. The What changes preview dialog summarizes schedule adjustments and notifies booked students before changes are saved.
• Catalog Bookings: Manage external student booking requests on the Bookings tab with a single toggle: "Allow booking through the teacher catalog on the platform". External student booking requests arrive directly in your conversation thread in Messages (/platform/messages) as an interactive card.

Phase 2: Managing Upcoming Meetings

Step 3: The Next Lesson Card, Unit Bands & Free Meetings

On your class Lessons tab (?tab=learning):

• Adaptive Next Lesson Card: The hero card displays the unit context line (such as "Unit 2 · Travel · lesson 2 of 6") and updates dynamically:
  • New class setup: Prompts with a 3-step checklist (Invite, Choose days, Choose a lesson).
  • Free meeting slot: Click "Choose a lesson" to assign curriculum content to that slot.
  • Scheduled (> 15 min before start): Click "Enter the room" to review materials before class.
  • Starting soon (≤ 15 min before start): Displays an active countdown ("Today, 18:00 · in 10 min") with a green "Start lesson" button.
  • Live in progress: Shows elapsed time and live attendance ("4 of 6 students are in the lesson.") with a green "Join lesson" button.
  • Unscheduled: Displays "The next lesson is not scheduled. Choose a date, and “…” goes to it." with a "Set a date" button.
• Unit Bands: The plan is organized into unit bands (Unit 1 · Title) with metadata indicators. Completed units fold cleanly under "Completed · 8 held", and a prominent "Today, [date]" line spans the plan inside the active unit.
• Put Lessons on Free Dates: Click "Put lessons on free dates" on the No date section header to map waiting undated lessons onto upcoming calendar slots in plan order.
• Change Lesson: For any unstarted and unopened lesson, select "Change lesson" from the row menu to swap the lesson while preserving its scheduled position, date, and deadline.
• One-Click Meeting Cancellation: If you cancel a meeting in the plan that has student bookings, the confirmation prompt tells you how many students will receive notifications, closes pending requests, and notifies booked students in one click.

Step 4: Group Homework and Tasks

When assigning homework or exercises to a group, each student receives their own individual lesson copy:

• Each student completes exercises independently without seeing classmates' answers.
• Attach Tasks to Class Lessons (+ Add Task): Click the + icon button on any class lesson row in the plan (or choose Add task in its ⋯ menu) to search for any lesson from any course in your school. Choose how students will complete it:
  • Homework: "Students hand it in before the lesson on [date], and you review it." The deadline is automatically calculated from your class homework due buffer setting.
  • Exercise: "Students do it with no deadline, and you do not review it."
• Detach Tasks (✕): Attached task rows feature a ✕ icon button (and "Remove from lesson" in their ⋯ menu) to detach tasks after confirmation.
• Automatic Filing: Homework or exercises assigned to the whole class without an explicit date automatically file under the class lesson that started last.
• On the calendar, individual student sessions are aggregated into a single item showing per-student status badges. Click Manage on the calendar item to inspect each participant's progress or review submissions.

Phase 3: Conducting the Group Session

Step 5: Start Class to Unlock Materials

In live meeting cohorts, lessons and attached homework unlock when the teacher clicks Start lesson:

1. Join the room early from the Next lesson card or calendar event.
2. Click Start lesson inside the live room. The lesson materials unlock for students immediately.
3. If an enrolled student has an inactive seat or paused billing, the platform quietly sets them aside so the teacher can start smoothly for the rest of the cohort (One learner never blocks the class).
4. As students enter, their attendance is confirmed automatically.
5. If "Video call on the platform" was turned off in Class settings, no platform camera view loads and breakout rooms are hidden; click the green "Open video call" button on the bottom dock to launch your external meeting (Google Meet or Zoom) in a new browser tab.

In-Session Controls:

Phase 4: After the Session

Step 6: Post-Session Wrap-Up

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Related pages

• Classes - Full class management reference
• Class Programs & Learning Plans - Multi-course sequencing and course following
• Live Session Scheduling - Calendar slots and meeting bookings
• Running Live Sessions - Live classroom tools and dock controls