Use Case: Onboarding a New Teacher
Bring a teacher into your organization, verify setup, and get them to a successful first teaching week.
Who this is for
Organization Admins onboarding a new teacher into an existing school.
What this page answers
- How do I prepare the organization before inviting a teacher?
- What should I verify after registration?
- Which first tasks should the teacher complete?
Prerequisites
- an active organization
- enough shared AI credit for initial teacher activity
- the teacher's email address
1. Prepare the invite
Before sending anything, confirm:
- the organization has an active AI credit balance
- you know whether the teacher will build new courses or inherit existing students
- you have internal teaching guidelines or example courses ready to share
2. Generate and send the invite code
Open My School → Teachers, generate an invite code for the teacher's email address, and send it with:
- the platform URL
- a short explanation of the onboarding flow
- links to School Getting Started and Creating Courses
3. Verify the teacher account after registration
Once the teacher signs up, check that:
- the invite code is used successfully
- the teacher appears as active in your team list
- teaching languages, profile details, and availability are filled in
An incomplete profile keeps a teacher out of the Teachers directory entirely. A teacher only appears there once their profile carries a first and last name, date of birth, country, and native language, plus a photo, at least one teaching language, and a bio of reasonable length — and once they are set to accept new students. Miss any of it and they are simply not listed: no error, no warning to you, just no students finding them.
The teacher can see which piece is missing on their own profile page. Check it before you tell them students will start arriving. See Finding a Teacher for the learner's side of the same directory.
4. Walk them through the first production tasks
In the first week, most teachers should complete this sequence:
- open Getting Started
- create a draft course in Creating Courses
- open a lesson in the Lex Editor Guide
- schedule a test session through Live Sessions
5. Review the first output
Check one early course or lesson before students rely on it. This is the fastest way to catch:
- incomplete profile setup
- weak lesson structure
- missing scheduling readiness
- misunderstanding of school standards